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In this world, Millions of users are using Outlook for sending and receiving emails, managing calendars, and tasks. They really like working on Outlook applications as it increases productivity by filling the gap between people. But sometimes, Outlook Keeps Asking For Password Even Though it is Correct. In this article, I’m going to talk about some great methods that you should follow for increasing Outlook productivity.

Microsoft Outlook is completely full of applications. It makes things easy while communicating with people, managing your workflow, etc. To make it more effective, Must follow 10 amazing  IDEAS.

10 Outlook Techniques-which helps to increase the productivity

Some tips are given below:

1. Set Up- Emails Folder

When your mailbox is Totally full of emails and making it hard to navigate to important and appropriate emails, you can create folders that store only those emails that come from the email address. It will allow you to arrange emails in a smart manner so you can easily access it. After that, you can go below the steps:

  1. Firstly click on Inbox and select New Folder.
  2. Select on File and choose Manage Rules & Alerts.
  3. Select Email Rules and click on the New Rule.
  4. And then, choose Apply Rule on the Message I Receive then press the Next
  5. Mark the checkbox next to From people or public group then click on the From people or public group.
  6. Click on the user’s name whose messages you want into the new folder and press the ok button.
  7. Press on next and Select the checkbox next to move it to a specified folder.
  8. Press on the specific link and select the folder that you already created.
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2. Stop writing Repeated Words

If You are writing something and type the same word again and again then you can use the word for saving as a Quick Parts for quick insertion into your emails. This process can be completed by highlighting the text in the composer window. And move the highlighted word into the insert tab. And, press the drop-down of Quick Parts and select the save option into the Quick parts.

If you use that word again then, you will see a popup suggestion. And choose it for insertion. Using the dropdown of the Quick part, you can easily Select that phrase and click on the text that you want to edit.

3. Trying Easily Outlook Templates of Emails

If you are using the same message again and again then you can save the email as a template. It will help you quickly take a reference in the future whenever you need it. You can use the template option following these  below steps:

  • Navigate to File>>Save as an option.
  • Then, you will find the Outlook Template.
  • Press the items>>choose forms>>User templates.

4. Read Multiple Message Together

When you receive lots of email messages in your inbox then it will be very hard for you to read them all. By using one click, you can read messages which are related to each other at the same time in Outlook. This process can be completed by clicking the View Tab>>at the top of the message list, press on It“show as conversations” or “Arrange by” option. Another solution as well, you can use MailSortr to create an inbox. Using this, you will be allowed to see messages on the basis that come into the MailSortr inbox. There are No changes in the Outlook setup needed with MailSortr Inbox. It allows you to filter and sort emails from any location or any folder.

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5. Schedule Delivery for an Email

If you want to send an email on a particular day or time after composing it. This can be Completed in Outlook. You have to write an email message which you want to send and move to Options>>Delay Delivery>>Do not deliver before. In this, you have to enter a time and date based on your thinking.

6. Sender Blocking email

When You can perform blocking email action from a sender. This process can be completed by blocking junk mail and the sender Cannot Start Microsoft Outlook The Set of Folders Cannot Be Opened. To do so, You can follow the steps:

Go to Home & press on Junk email options. A new window of senders’ names will be open. And Identify the sender that you want to block.

7. Blocking of undesired emails

You know that you can easily block an email when someone sends you a spam message. So select on the home tab and junk dropdown. By selecting junk email, a dialog box will open specifying junk folders. And If you find a known sender with an irrelevant conversation then Press on ignore. And all the emails will move into the deleted items folder.

And you can also mute features in MailSort. It will block the sender Chats from moving into your inbox. And you will find a notification of the muted mails for viewing in the future.

8. You can create a note for a quick reminder.

A quick challenge is to create a note that can be used to move anywhere over the screen. This can be completed by selecting Ctrl+Shift+N in the Outlook interface.

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9. Save significant emails, calendar events, and notes.

This process allows for access to important emails and events. Drag a message, calendar entry, or note to a folder on your desktop. And, press on file>>save as for saving the email in a file format. And Double-tap on that email, this will open in the Outlook application.

10. Create a new appointment and emails.

You can use the New Item option in Outlook’s Home tab, you can create a new email, appointments, contacts, etc. Open an Outlook interface, Press on Outlook’s icon, and create any of the items.

Another tip: You can use Outlook Toolkit from any third-party software provider to control your Outlook Account. These tools will help you to increase productivity in Outlook.


In this article, I have discussed all the methods for increasing Outlook productivity. You can go and use all the tips for optimizing the Outlook application. I hope you understand these methods easily. Thanks for reading.


Shabbir Ahmad

Shabbir Ahmad is a freelance enthusiastic blogger & SEO expert. He is the founder of Shifted Magazine & Shifted News. He contributes to many authority blogs including porch, hackernoon & techcrunch.